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How to automate your workplace


Every person requires a workplace to complete the necessary tasks. Unfortunately, not everyone knows how to organize it to get the most out of its potential and ensure a proper level of comfort. Automation will assist you in completing this task with minimal effort.

The workplace can be set up in the office and the apartment. Employee productivity is frequently hampered by poor layout and furniture. Fortunately, there are many companies, such as Progressive Desk, that offer many ergonomic home and office solutions. They will help you to create the most comfortable conditions for increased productivity in the workplace.

What can be automated in the workplace?

Workplace automation is an essential part of any modern employee’s work process, regardless of the type of activity. It includes the following elements:

  • Information support. It entails providing the necessary information to the employee in the area in which he works;
  • Software. It includes the availability of the software required to carry out the employee’s responsibilities;
  • Technical support. This component refers to the availability of all necessary equipment and furniture in the workplace for the employee’s success.

Here are the most important steps you should take to get the most use from each of them:

1. Select an information management system

An information management system (IMS) is software that will assist you in managing all information related to your work. Today, you can manage information in many ways, including:

  • Reports;
  • Images;
  • Spreadsheets;
  • Presentations.

Employees keep the majority of their data in various folders, paper notebooks, removable media, different computers, etc. The automation of your information storage will allow for the quick location of the necessary document and its storage in the cloud space, allowing easy access for other team members.

2. Customize your data storage system

People no longer keep track of every work process in paper notebooks. Digital media such as electronic notebooks have replaced them.

They provide a variety of tools for customizing your data based on priority, importance, purpose, etc. There, you can take notes about the techniques or instruments used, the results, brands and software involved, etc.

The most significant advantage of this tool is that such information will never be lost under mountains of paperwork and will always be available when you need it. Another advantage that electronic notebooks provide is the ability to share the document.

To create an image of your notes, you no longer need a printer or scanner. Simply select the note to share and collaborate with colleagues.

3. Improve the efficiency of your workplace

If you work from home and spend the majority of your day sitting at a computer, having a comfortable workplace is essential. Poor lighting, an inefficient workstation, and a creaky chair all have an impact on your overall performance.

Here are some ideas for incorporating automation technology into the workplace:

  • Install smart lighting and sensors in your workplace;
  • Replace an old workstation with a more ergonomic option. For example, a standing desk that can be adjusted in height. It will allow you to choose the most comfortable position for your back and alternate between sitting and standing throughout the day;
  • Replace an old chair with a new one, or invest in a height-adjustable chair. It will allow you to provide the most comfortable conditions for keeping your back, legs, and neck in the proper position;
  • Add a smart assistant and a smart speaker. It will allow you to control the lighting and heating in the workplace as well as play your favourite music using voice commands;
  • Smart thermostat. This tool allows you to manage the temperature in your workplace;
  • Smart blinds. Bright daylight may interfere with your workflow if you work near a window. Smart blinds will gradually adjust to the changing brightness, allowing you to keep enough light to work without straining your eyes.

4. Change the Mindset

Examine your workplace’s organization and working methods from a critical standpoint. Highlight what you do well and where you need to improve.

Consider, for example, the time needed for invoice payment. One bill can be paid in about five minutes. If there are several invoice payments, they may take you a lot of time. Bill payment automation will save you time and nerves.

Another good example is shopping. If you frequently order the same products through specific apps (food for pets), why not set up an automatic order to get what you want without having to spend a second on it?

5. Stay Up-to-Date

When it comes to software, you should always keep it up-to-date for it to perform well and protect vulnerable data. To do so, keep up with the latest news and solutions that can save you from a data breach and financial loss.

A smart office, even one at home, is a multi-component structure. As a result, make certain that each of them is properly optimized for work.

Other articles from mtltimes.ca – totimes.ca – otttimes.ca

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