Three components of a great holiday staff party
A well-planned holiday staff party at the end-of-the-year party may let everyone from all departments get together to celebrate the holidays, regardless of your office dynamic or whether you generally work in person or remotely.
But how do you go about planning the ideal party that will be talked about year-round and leaving staff excited for next year? Here are three big components for hosting the perfect holiday staff party.
Budget First
Finding out your budget is the first and most important step in the planning process. It’s important to get this out of the way up front because the budget will determine the overall tone of the event and have an impact on pretty much every aspect, from the food to the location of your party.
Plan yourself a comfortable budget, and then anticipate an absolute maximum budget (roughly 10% above your comfortable budget), so you’ll know what and when to cut things in case things start to go out of your comfort budget.
Picking The Right Venue
A holiday party’s location is arguably its most crucial component because it often determines the mood, theme, accessibility and possibly even the food. Additionally, the venue you choose will probably consume the most portion of your expenditures.
Find a location that fits your budget, is aesthetically pleasing, easily accessible, and can hold all of your guests, such as a corporate event venue in Mississauga and Toronto. Additionally, look for a location that can provide you with a package that includes the cost of the catering. The site of your event must be convenient for all of your visitors, with plenty of parking available.
When looking for the ideal location, make sure to schedule a site visit so you can see the space in person before making a reservation and asking questions face-to-face.
Invites with Ample Notice
You can’t have a party if no one shows up, so make sure your staff is aware of the event and when it will take place. So that no one forgets, communicate the date and theme early in the planning phase and give out reminders leading up to the event.
Whether it’s an all-staff email, Slack Message, or formal printed invitations, all important information about your event should be communicated to your team well in advance so that people can start making plans to attend.
Setting the right date and giving ample notice is critical because this is a holiday gathering. Make sure you don’t overlap any holiday vacation days that may interfere with staff’s off-time plans. Furthermore, a weekend party is more casual, but a weekday party is usually semi-formal. If you intend to hold the party after office hours, notify your coworkers in advance and let them know if business clothing is required.
If your remote team works in different time zones, keep this in mind when deciding on a day and time for your business Christmas party.
While much more goes into planning the perfect company holiday event, ensuring you have a secure budget, the perfect venue, and giving staff clear dates with ample notice are three of the biggest components that will help build the foundations for a perfect holiday party.
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